You’ve searched and contacted and chatted online with lots of nice people and now you have found exactly the right partner for this year’s exchange. You are ready to start the exchange agreement? This article is for you.
Starting the Exchange Agreement
Before you get started, have a look at your member home page and be sure that your listing is marked as available for exchange.
You will find the Exchange Agreements section of our site by scrolling down in the member navigation to the My Membership section and click on Exchange Agreements.
From here on it’s pretty straight forward. If there is not an agreement already started by your partner, the only thing you’ll need to get one started is your exchange partner’s listing id. At the top of the Exchanges overview page you should see the blue “Start Exchange Agreement button”. Click on it…
Start Agreement via Listing ID
First you will see the legal text for your agreement after that, you can choose to search for your partner’s listing via their listing id, or if they are already on your favorites list, you can look there.
Start Agreement via Favorites
Each of the listings in your Favorites will be pictured and will have either a tag explaining why it is not possible to start an exchange agreement with that listing (expired or trial member for instance) or else it will have a Start Exchange Agreement link.
Clicking the Start Exchange button will create your exchange agreement and automatically fill in your name and address as well as your partner’s name and address. Your partner will be notified that you have started the agreement process and you will be returned to the Exchanges overview page where you will see a new ongoing agreement card.
The Ongoing Agreement Card
This screen is your control panel for the progress of your exchange agreement. Just by starting, you are already 20% finished.
The next step is to click the “Edit Your Terms” button and fill in the form. Please be sure that you add at least one participant (yourself, for instance) and the dates you will be arriving and leaving your partner’s home.
What does that mean: Use “n/a” if the field does not apply to your situation.?
The abbreviation “n/a” is commonly used in English and it stands for “not applicable” (does not apply) or “no answer”. For the purposes of our exchange agreement, you can also use a “–” or any other abbreviation common in your language. The main thing is none of the text fields may be left blank.
I hope you found this article helpful. In the next step: Filling out the exchange agreement form we’ll take a deeper look at the form itself.